Grant Cycle
One application opportunity, including its application dates, review, and award decisions.
This guide is for you if
Use this guide if you prepare, approve, or send an official decision or award notice.
Before you begin
Confirm that the source decision or award is final and that you have permission to approve or send notices.
How to use it
Complete the tasks in order. Open a task to see the instructions. Select any screenshot to enlarge it.
Important: Stop if the district or foundation name is wrong.
Understand the two timelines
A Grant Cycle can close while its awarded projects continue. Projects and reports remain available until Project closeout.
Project Period
The dates when an awarded project is expected to begin and end. It may continue after the Grant Cycle closes.
Reporting Schedule
The progress and final reports required for an awarded project, with their due dates.
Project closeout
The final checks that formally complete an awarded project after its required reports are accepted.
1Sign in
Start on the GrantsPost sign-in page.
Sign in
Start on the GrantsPost sign-in page.
Where to beginStart on the GrantsPost sign-in page.
- Enter the email address from your invitation.
- Enter your password.
- Select Sign in. If you cannot remember your password, select Forgot password?
Select the screen to enlarge it. Example data is fictional.
You are finished when
You arrive at the home page for your assigned role.
What happens next
GrantsPost opens the home page for your assigned role.
If something is not working
Check that you used the email address from the invitation. Use Forgot password? before asking an administrator to resend access.
2Prepare the applicant notice
From the top menu, open Notices.
Prepare the applicant notice
From the top menu, open Notices.
Where to beginFrom the top menu, open Notices.
- Find the finalized decision or award that needs an official notice.
- Select Start notice draft.
- Open the draft and compare the applicant-facing message with the source records.
Select the screen to enlarge it. Example data is fictional.
You are finished when
The intended notice is approved and sent.
What happens next
Return to your role's home page and follow the next action shown by GrantsPost.
If something is not working
Use Help or Ask for help. Include the page name and what you were trying to do. Never send your password.
3Review the official notice record
From Applicant notices, open the notice record.
Review the official notice record
From Applicant notices, open the notice record.
Where to beginFrom Applicant notices, open the notice record.
- Review the subject, body, decision, amount, conditions, and source records.
- Select Save notice draft after changes, then select Approve notice.
- A person with permission to send notices selects Send official notice. The sent notice becomes read-only.
Select the screen to enlarge it. Example data is fictional.
You are finished when
The applicant can see the correct official notice.
What happens next
The applicant can read the official notice in GrantsPost.
If something is not working
If email delivery fails, the in-app notice can still be the official record. Follow the delivery status shown on the notice.