Grant Cycle
One application opportunity, including its application dates, review, and award decisions.
This guide is for you if
Use this guide if you are authorized to approve the grant amount and funding source.
Before you begin
Confirm that the application decision is final and that enough funding capacity is available.
How to use it
Complete the tasks in order. Open a task to see the instructions. Select any screenshot to enlarge it.
Important: Stop if the district or foundation name is wrong.
Understand the two timelines
A Grant Cycle can close while its awarded projects continue. Projects and reports remain available until Project closeout.
Project Period
The dates when an awarded project is expected to begin and end. It may continue after the Grant Cycle closes.
Reporting Schedule
The progress and final reports required for an awarded project, with their due dates.
Project closeout
The final checks that formally complete an awarded project after its required reports are accepted.
1Sign in
Start on the GrantsPost sign-in page.
Sign in
Start on the GrantsPost sign-in page.
Where to beginStart on the GrantsPost sign-in page.
- Enter the email address from your invitation.
- Enter your password.
- Select Sign in. If you cannot remember your password, select Forgot password?
Select the screen to enlarge it. Example data is fictional.
You are finished when
You arrive at the home page for your assigned role.
What happens next
GrantsPost opens the home page for your assigned role.
If something is not working
Check that you used the email address from the invitation. Use Forgot password? before asking an administrator to resend access.
2Open the funding queue
From the top menu, open Funding.
Open the funding queue
From the top menu, open Funding.
Where to beginFrom the top menu, open Funding.
- Find the application with a final approval and available funding capacity.
- Choose a funding source, enter the amount and reason, then select Start funding approval.
- Confirm that the draft amount does not exceed the request or a stricter approved amount.
Select the screen to enlarge it. Example data is fictional.
You are finished when
A funding record is ready for final review.
What happens next
Return to your role's home page and follow the next action shown by GrantsPost.
If something is not working
Use Help or Ask for help. Include the page name and what you were trying to do. Never send your password.
3Approve funding
From Funding approvals, select Start funding approval or View funding.
Approve funding
From Funding approvals, select Start funding approval or View funding.
Where to beginFrom Funding approvals, select Start funding approval or View funding.
- Confirm the amount, funding source, your approval access, and the reason.
- Select Save funding draft if you changed the record.
- When everything is correct, select Approve funding. This does not create an award or payment.
Select the screen to enlarge it. Example data is fictional.
You are finished when
The funding approval says Approved.
What happens next
An award approver can create the award record.
If something is not working
If Approve funding is unavailable, check your approval access, available capacity, amount, and the final decision.