Grant Cycle
One application opportunity, including its application dates, review, and award decisions.
This guide is for you if
Use this guide if you assign reviewers, compare reviews, and finalize the committee recommendation.
Before you begin
Confirm that you are assigned as the Committee Chair for the current Grant Cycle.
How to use it
Complete the tasks in order. Open a task to see the instructions. Select any screenshot to enlarge it.
Important: Stop if the district or foundation name is wrong.
Understand the two timelines
A Grant Cycle can close while its awarded projects continue. Projects and reports remain available until Project closeout.
Project Period
The dates when an awarded project is expected to begin and end. It may continue after the Grant Cycle closes.
Reporting Schedule
The progress and final reports required for an awarded project, with their due dates.
Project closeout
The final checks that formally complete an awarded project after its required reports are accepted.
1Sign in
Start on the GrantsPost sign-in page.
Sign in
Start on the GrantsPost sign-in page.
Where to beginStart on the GrantsPost sign-in page.
- Enter the email address from your invitation.
- Enter your password.
- Select Sign in. If you cannot remember your password, select Forgot password?
Select the screen to enlarge it. Example data is fictional.
You are finished when
You arrive at the home page for your assigned role.
What happens next
GrantsPost opens the home page for your assigned role.
If something is not working
Check that you used the email address from the invitation. Use Forgot password? before asking an administrator to resend access.
2Use the committee review queue
Open Committee, then Review Queue.
Use the committee review queue
Open Committee, then Review Queue.
Where to beginOpen Committee, then Review Queue.
- Read the Available, In progress, and Complete counts.
- Open the application assigned to you. If no assignment appears, you do not have review work right now.
- Check the conflict status before opening the briefing or scoring pages.
Select the screen to enlarge it. Example data is fictional.
You are finished when
You know whether to assign reviewers, complete a review, or wait.
What happens next
Return to your role's home page and follow the next action shown by GrantsPost.
If something is not working
If the queue is empty, you do not have committee work right now. Do not use another person's account.
3Assign committee reviewers
Open the committee review cycle, then Reviewer assignments.
Assign committee reviewers
Open the committee review cycle, then Reviewer assignments.
Where to beginOpen the committee review cycle, then Reviewer assignments.
- Choose the required number of reviewers from the reviewer list.
- Select the assignment action shown for each reviewer and confirm the assignment status.
- Do not start scoring until the required reviewers have accepted and cleared conflicts.
Select the screen to enlarge it. Example data is fictional.
You are finished when
The required reviewers have accepted and cleared conflicts.
What happens next
Return to your role's home page and follow the next action shown by GrantsPost.
If something is not working
Use Help or Ask for help. Include the page name and what you were trying to do. Never send your password.
4Compare completed reviews
Open the application, then Review summary.
Compare completed reviews
Open the application, then Review summary.
Where to beginOpen the application, then Review summary.
- Confirm the page says Ready for discussion.
- Compare criterion scores, comments, and the combined result for the current review cycle.
- Resolve missing reviews or incompatible scorecards before moving on.
Select the screen to enlarge it. Example data is fictional.
You are finished when
The summary says Ready for discussion.
What happens next
Return to your role's home page and follow the next action shown by GrantsPost.
If something is not working
Use Help or Ask for help. Include the page name and what you were trying to do. Never send your password.
5Finalize the recommendation
From the review summary, open Recommendation.
Finalize the recommendation
From the review summary, open Recommendation.
Where to beginFrom the review summary, open Recommendation.
- Choose the committee recommendation allowed by the Grant Cycle.
- Enter a clear rationale. For a revision, choose only the sections the applicant may edit.
- Finalize the recommendation. This does not notify the applicant or create an award.
Select the screen to enlarge it. Example data is fictional.
You are finished when
The recommendation is finalized against the current application version.
What happens next
An application decision approver can now make the district's formal decision.
If something is not working
Use Help or Ask for help. Include the page name and what you were trying to do. Never send your password.