Grant Cycle
One application opportunity, including its application dates, review, and award decisions.
This guide is for you if
Use this guide if you complete annual qualification, sign an application, accept an award, or confirm receipt of funds for your club.
Before you begin
Confirm that the district has assigned your current club officer role in GrantsPost.
How to use it
Complete the tasks in order. Open a task to see the instructions. Select any screenshot to enlarge it.
Important: Stop if the district or foundation name is wrong.
Understand the two timelines
A Grant Cycle can close while its awarded projects continue. Projects and reports remain available until Project closeout.
Project Period
The dates when an awarded project is expected to begin and end. It may continue after the Grant Cycle closes.
Reporting Schedule
The progress and final reports required for an awarded project, with their due dates.
Project closeout
The final checks that formally complete an awarded project after its required reports are accepted.
1Sign in
Start on the GrantsPost sign-in page.
Sign in
Start on the GrantsPost sign-in page.
Where to beginStart on the GrantsPost sign-in page.
- Enter the email address from your invitation.
- Enter your password.
- Select Sign in. If you cannot remember your password, select Forgot password?
Select the screen to enlarge it. Example data is fictional.
You are finished when
You arrive at the home page for your assigned role.
What happens next
GrantsPost opens the home page for your assigned role.
If something is not working
Check that you used the email address from the invitation. Use Forgot password? before asking an administrator to resend access.
2Complete annual qualification
From the applicant menu, open Annual Qualification.
Complete annual qualification
From the applicant menu, open Annual Qualification.
Where to beginFrom the applicant menu, open Annual Qualification.
- Open each item marked Action needed.
- Complete the training, agreement, evidence, or officer certification assigned to you.
- Submit the item shown on the page. The district reviews submitted evidence and records the qualification decision.
Select the screen to enlarge it. Example data is fictional.
You are finished when
The organization is shown as qualified for the Grant Cycle.
What happens next
The district reviews the qualification record; wait for the decision if review is pending.
If something is not working
Use Help or Ask for help. Include the page name and what you were trying to do. Never send your password.
3Collect required signatures
In your project, open Certifications and signatures.
Collect required signatures
In your project, open Certifications and signatures.
Where to beginIn your project, open Certifications and signatures.
- Read every statement before anyone signs.
- Ask each authorized officer to open the statement assigned to their role and complete the signature action shown.
- Return to this page and confirm every required statement shows a current signature.
Select the screen to enlarge it. Example data is fictional.
You are finished when
Every required statement shows a current signature.
What happens next
Return to your role's home page and follow the next action shown by GrantsPost.
If something is not working
Use Help or Ask for help. Include the page name and what you were trying to do. Never send your password.
4Accept the award and confirm receipt
Open your awarded project, then Accept award and receive funds.
Accept the award and confirm receipt
Open your awarded project, then Accept award and receive funds.
Where to beginOpen your awarded project, then Accept award and receive funds.
- Read the award amount, conditions, due date, and acceptance statement.
- The authorized officer completes the acceptance action shown on the page.
- Select Confirm receipt only after the money has reached the club's account.
Select the screen to enlarge it. Example data is fictional.
You are finished when
The award shows accepted and the received amount is recorded.
What happens next
The district can track the confirmed receipt and the project can begin under the award conditions.
If something is not working
Use Help or Ask for help. Include the page name and what you were trying to do. Never send your password.