Grant Cycle
One application opportunity, including its application dates, review, and award decisions.
This guide is for you if
Use this guide if you create and finalize the official award record.
Before you begin
Confirm that funding is finalized and the approved amount and conditions are ready.
How to use it
Complete the tasks in order. Open a task to see the instructions. Select any screenshot to enlarge it.
Important: Stop if the district or foundation name is wrong.
Understand the two timelines
A Grant Cycle can close while its awarded projects continue. Projects and reports remain available until Project closeout.
Project Period
The dates when an awarded project is expected to begin and end. It may continue after the Grant Cycle closes.
Reporting Schedule
The progress and final reports required for an awarded project, with their due dates.
Project closeout
The final checks that formally complete an awarded project after its required reports are accepted.
1Sign in
Start on the GrantsPost sign-in page.
Sign in
Start on the GrantsPost sign-in page.
Where to beginStart on the GrantsPost sign-in page.
- Enter the email address from your invitation.
- Enter your password.
- Select Sign in. If you cannot remember your password, select Forgot password?
Select the screen to enlarge it. Example data is fictional.
You are finished when
You arrive at the home page for your assigned role.
What happens next
GrantsPost opens the home page for your assigned role.
If something is not working
Check that you used the email address from the invitation. Use Forgot password? before asking an administrator to resend access.
2Create the award
From the top menu, open Awards.
Create the award
From the top menu, open Awards.
Where to beginFrom the top menu, open Awards.
- Find the approved funding record that is ready for an award.
- Select Start award draft.
- Enter the public award title and confirm the Grant Cycle and amount.
Select the screen to enlarge it. Example data is fictional.
You are finished when
The award appears in Award records.
What happens next
Return to your role's home page and follow the next action shown by GrantsPost.
If something is not working
Use Help or Ask for help. Include the page name and what you were trying to do. Never send your password.
3Approve the award
From Award approvals, select Start award draft or View award.
Approve the award
From Award approvals, select Start award draft or View award.
Where to beginFrom Award approvals, select Start award draft or View award.
- Confirm the award title, amount, Project Period, Reporting Schedule, conditions, and source records.
- Select Save award draft if you changed the record.
- When everything is correct, select Approve award. The notice and payment are separate steps.
Select the screen to enlarge it. Example data is fictional.
You are finished when
The award is approved and ready for an applicant notice and acceptance.
What happens next
An official notice can be prepared; award acceptance remains separate.
If something is not working
If Approve award is unavailable, confirm that funding is approved and every required award field is complete.